Typically, a payroll software program is sold separately from a time clock. Thankfully, many systems are made in a universal format, such that they can often work together correctly. Use this article as a guide for how to choose the right time clock software to work with your payroll software.
If you navigate the site- https://www.timeandattendance.com.au/ you'll find the wide range of time clocks available is quite large. So before purchasing the time clock software make sure you find the one that is appropriate for your business. First, think about your requirements and what type of information you would like to import from the time clock into your payroll system.
For example, if you have simple time tracking requirements, you may need to import just the employee abbreviation, date, hours, and earning code.
For more advanced requirements, you may need to also track things like a profit center, department, work shift, payment defaults, expense accounts, pieces, etc. This all depends on your business.
After determining the type of detail you would like to capture, it's time to select the time clock. Determine the type of time capture tool appropriate for your needs and research manufacturers/distributors that offer the desired time clock solution. Here are a few examples of different types of tools that are available:
- Electronic Time Clocks. Choices include: Punch pad for employees to enter information, Card swipe (each employee has an employee identification card used to swipe), or Biometric (thumb or hand scan identifier
- Mobile/Handheld time capture devices (for capturing time/pieces at external locations
- Time Capture Software (computer-based tracking)
- Web-based time tracking tool